BOROUGH OF CARROLL VALLEY
REGULAR BOROUGH COUNCIL MEETING
TUESDAY, APRIL 12, 2005 – 7:00 P.M.
BOROUGH OFFICE
MINUTES

 

Council President Laura L. Scudder called the meeting to order at 7:00 p.m. She led the Pledge of Allegiance. The attendance was as follows:

BOROUGH COUNCIL MEMBERS	BOROUGH OFFICIALS, ETC
Present
Laura L. Scudder, President Roger W. Butt, Vice President Kristin S. Jones N. Kenneth Lundberg Raymond F. Rabenold Steven J. Semiatin Thomas P. Wolf	James R. Becraft, Mayor David A. Hazlett, Borough Manager Barbara M. Hertz, Borough Secretary Howard Rodriguez, CEO/LDC Thomas R. Campbell, Solicitor Richard L. Hileman, Police Chief

 

 

 

 

 

Ms. Scudder introduced the new Borough Manager, David Hazlett, to the public. She said he came here from working in Conewago Township as Manager and lives in Carroll Valley.

CONSIDERATION OF THE MINUTES OF THE MARCH 15, 2005 REGULAR COUNCIL MEETING

***R. Butt moved, K. Lundberg seconded, that Council approve the minutes of the Regular Meeting of March 15, 2005 as presented. Motion carried unanimously.

OPEN TO THE PUBLIC

Ms. Dorothy Corbin, 22 Lakeside Trail, asked if the new business at the corner of Rt. 16 and 116 (Frontier Barbeque) had hand washing facilities. Mr. Rodriquez said they have a portable system for employees and have passed inspection. Ms. Scudder said the Planning Commission reviewed and approved this business.

ORDINANCES AND RESOLUTIONS

Proposed Resolution #3-2005 authorizing David Hazlett as a check signatory and

Proposed Resolution #4-2005 authorizing David Hazlett to access the safe deposit box.

***R. Butt moved, K. Lundberg seconded, that Council approve proposed Resolutions #3-2005 and #4-2005 as presented. Motion carried unanimously.

Proposed Ordinance #4-2005 authorizing the Borough to Enter into an Inter-Municipal Agreement Creating a Shared Adams County UCC Board of Appeals.

***K. Lundberg moved, R. Butt seconded, that Council advertise its intent to consider and adopt this proposed Ordinance at the next meeting. Mayor Becraft noted some typographical errors to be corrected prior to advertisement. Motion carried unanimously. Proposed Ordinance #5-2005 amending Chapter 18 to include Non-sewered Toilet Systems. 

***R. Butt moved, K. Lundberg seconded, that Council advertise its intent to consider and adopt this proposed Ordinance at the next meeting. Motion carried unanimously.

Proposed Resolution #5-2005 authorizing the Borough Manager to Execute the Plan Document to Establish a 457 Plan. Mr. Hileman said the Plan would allow employees to defer wages into a savings plan before taxes. After discussion regarding the administrator and variety of investments, the following action was taken. The Finance Committee reviewed this proposal.

***T. Wolf moved, S. Semiatin seconded, that Council approve proposed Resolution #5-2005 as presented. Motion carried unanimously.

MAYOR’S REPORT – J. BECRAFT

At the Adams County Boroughs Association Meeting on March 21, Mayor Becraft said Bicky Redman spoke about the proposed Countywide Trash Contract. He circulated an article from the local paper regarding this matter. The Mayor also reported there will be a used tire collection day on April 30 urging participation. The next meeting of the ACBA will be May 16 at the National Fire Academy at the invitation of Ed Kaplan who will arrange for dinner in the dining room and a tour/sprinkler demonstration. Those wishing to attend should contact Mayor Becraft early in May so they can meet security requirements for entrance to the Academy. There was some further discussion on the problems with tire disposal.

PLANNING COMMISSION REPORT – L. SCUDDER

Regional Planning Update. Ms. Scudder circulated an article from the local paper regarding the workshop. She then reported on the meeting and said each municipality is to discussion and decide if they wish to participate further. Mr. Semiatin added that it was brought to light at the meeting that legally there can be joint planning with municipalities in adjacent states. Mr. Wolf also attended the meeting and congratulated Ms. Scudder for organizing and heading the meeting.

***T. Wolf moved, R. Rabenold seconded, that Council approves participation in the next step of planning for a regional organization and the other participants should be informed. Motion carried unanimously.

Request for Purchase of Borough Lot P-84. Ms. Scudder said Kevin Dalton who owns the adjoining property would like to purchase Lot P-84. The Planning Commission recommends offering the lot for sale following the current procedures of an appraisal and solicitation of bids from other adjacent property owners. The policy is that the lot would be recombined with the purchaser’s property.

***K. Lundberg moved, R. Rabenold seconded, that Council approve advertising Lot P-84 for sale by bid following all current policy and procedures. Motion carried unanimously.

Request to Subdivide Lot RI-123. The owners Adam Cregger and Jennifer Eyler wish to subdivide a 20’ wide parcel to be sold to Richard Simpson and recombined with Lot 124/125. The Planning Commission recommends approval of the subdivision as presented.

***R. Butt moved, K. Lundberg seconded, that Council approve the subdivision and recombination of Lot RI-123 as presented. Motion carried unanimously.

The Crest Final Development Plan for Phase 1 and 2. Mr. Rodriguez reported on the review status. He stated a 90-day extension has been approved by the developers.

PARKS, RECREATION AND MUNICIPAL SERVICES/ENVIRONMENTAL ADVISORY COMMITTEE REPORT – R. HOLMES

Mr. Wolf suggested that Council should reconsider appointing Council members to serve as Chairmen of all committees for continuity purposes. After discussion, consensus was to table this matter until next month’s meeting.

Advertisement for Bids for 2005 Road Materials. The proposed advertisement was circulated to Council for stone aggregate, road oils, and fuels.

***K. Lundberg moved, K. Jones seconded, that Council approve the advertisement for 2005 road program materials as presented. Motion carried unanimously.

Algae Treatment for Lake Kay. Mr. Hileman said the discussion with Ski Liberty on an aeration project is still underway. However, the algae is starting and will need treatment now to prevent a problem. Mr. Hileman said he is going to request a budget amendment to cover the expense of treatment later in the meeting.

STANDING COMMITTEE REPORTS

Public Safety Committee - T. Wolf, Chairman.

Mr. Wolf stated the committee met on April 11 and discussed the Neighborhood Watch Program. Ms. Jones circulated an information sheet on National Night Out for August 2.

Community Relations Committee – R. Butt, Chairman

Mr. Butt mentioned writing an article regarding the home occupations ordinance for the April issue of the Valley Views newsletter. The committee had two members attend the last meeting on the July 4th celebration.

Ms. Scudder reported on the next Valley Views which will be two pages including information on National Night Out and the Fishing Derby.

Mr. Butt reported at this time on the changes being considered regarding the Adams County Earned Income Tax Collection Agency. He will report later on the decisions.

Finance Committee – T. Wolf, Chairman

Mr. Wolf said the committee met on April 7 and reviewed the 2004 Annual Audit. The committee recommends approval. The committee also reviewed the first quarter budget report. Any members of Council wanting more detail should request the information from Mr. Hazlett. The contract with Boyer & Ritter has expired and the Borough Manager will be addressing the appointment of auditor for the 2005 accounting. At the next committee meeting, a budget preparation calendar will be reviewed for Council’s approval. Mr. Wolf said the committee discussed a request by the Carroll Valley Garden Club for $500 to add plants to the Carroll Common. They recommend to Council that $200 be allocated by the Borough; and two members of the committee will each donate $100. The Garden Club is to arrange to purchase the plants with the bill to be sent to the Borough for payment. There was discussion regarding donations to the Borough.

The solicitor was asked to write an opinion on the receipt of donations for specific projects.

AD HOC COMMITTEE REPORTS

Committee for Grants - S. Semiatin, Chairman.

Speed Hump Grant. Mr. Semiatin reported that on March 24 he met with Ms. Jones regarding a grant to purchase speed humps. The deadline for application is in August. They asked Council to consider purchase of a temporary speed hump at the cost of approximately $2,100 to evaluate the impact before applying for a grant to purchase more. Ms. Jones addressed the safety of school children walking along roads without sidewalks due to the walkway from the school. The school cannot provide funds. She suggested Ski Liberty may be interested in this project. Mr. Wolf said the Public Safety Committee felt the money should be provided through a grant. A memorandum was circulated by Mr. Hileman regarding the cost of installing speed humps.

Office Building Construction. Mr. Semiatin read a report of the March 24 Committee for Grants meeting. The committee consensus was that $25,000 should be budgeted for the planning of the new office facility. Rep. Maitland has committed to reimbursing the Borough in the fall. Mr. Semiatin requested the Finance Committee consider this expenditure. After discussion, it was the consensus of Council to expend the $25,000 for a new office plan. The Finance Committee will review the budget expenditure of $25,000 and Mr. Hazlett expects to have estimates for preparing the architectural drawings in time for the next Finance Committee meeting. Mr. Semiatin said there are several options with regard to office facilities.

Parks, Recreation and Open Space Plan. Mr. Semiatin said he did respond to Mr. Holmes’ request regarding the comments to the Parks, Recreation and Open Space Plan presented by the PRMS Committee

Mr. Semiatin will be meeting with Lonnie Whitcomb, Ski Liberty, to discuss a walking trail.

Preliminary Grant Approval from DCNR. Mr. Semiatin asked if anything further has been received regarding the grant for $223,100 and Mr. Hileman responded that it has not.

Committee for Negotiations with Ski Liberty - T. Wolf

Mr. Wolf talked with Ski Liberty and they are working on a presentation as to what they would like to do for Carroll Valley. Mr. Wolf said the footpath/bridge on Ski Run Trail could be one of the projects. There is a problem with a third lane on Sanders Road because of an Adams Electric high power pole. Mr. Wolf mentioned a street light might solve the traffic problem but very expensive.

CONSENT AGENDA

Mayor Becraft asked that item 9.8 West Nile Virus Information be removed from the consent agenda for separate consideration.

***K. Lundberg moved, R. Butt seconded, that the Consent Agenda be approved with Item 9.8 removed for discussion. Motion carried unanimously.

Mayor Becraft noted that the letter from the Adams County Conservation District asked for help in identifying sites for mosquito collection. Mr. Rodriguez stated he has provided information in past years and will do so again. Ms. Scudder noted a few places that might be checked for standing water. It was suggested that information on West Nile Virus be included in the Valley Views.

ADMINISTRATIVE BUSINESS – Acting Borough Manager

Status of Sprinkler Ordinance. Mr. Campbell said he does not believe the Adams County Court would want to re-hear the case. A copy of the Court Order was circulated.

Status on Sanders Station Project. Mr. Hileman said the project is nearly finished. The first payment will be made to the contractor soon.

First Quarter Budget Status Report and Proposed Budget Amendments. An overview budget status report was circulated. Mr. Hileman requested budget amendments as follows: General Fund Revenues: Decrease 01.354.040 Sewer Facilities Act reimbursement to $2927, Increase 01.391.101 Sale of Fixed Assets to $10,300; Expenditures: Increase 01.454.252 Lake Maintenance to $5,500, and 01.454.260 Minor Equipment Purchases to $1,700. Net revenue increase in budget of $227. Sanitary Sewer Fund: Increase transfer to Capital Reserve: 08.492.300 to $50,000. This is possible because of cash carryover.

***T. Wolf moved, R. Butt seconded, that Council approve the budget amendments as presented. Motion carried unanimously.

Fairfield Football Request for Use of Field. Mr. Hileman had circulated the request from Fairfield Football which was the same as previous years. Mr. Hileman was asked to confirm the insurance shows the Borough as additional insured.

***R. Butt moved, K. Lundberg seconded, that Council approve the request on condition the Borough is named as an additional insured on the insurance policy with $1,000,000 liability coverage. Motion carried with Mr. Wolf voting nay.

July 4th Celebration Update. Mr. Hileman informed Council the next planning meeting is scheduled for April 13.

Act 537 Plan Update. Mr. Hileman said a meeting with DEP to discuss the options being considered for the Act 537 Plan is scheduled for April 29 at 9:30 AM in Harrisburg. It was suggested members attend the Sewer and Water Authority meeting on April 25.

Regional EMA Update. Mr. Hileman stated the municipalities have agreed to support a regional EMA. Mr. Campbell will be preparing the formal agreement.

Alternate Wastewater Treatment System. The proposed agreement for a property on Country Club Trail was circulated. Solicitor Campbell had a change to Section 8, Effective Period, if the property owner fails to comply after 30 day notice, then the Borough could demand a change to another type of system including a holding tank until repairs are made. DEP is requiring a Planning Module which may result in some other changes.

***K. Lundberg moved, S. Semiatin seconded, that Council approve the Alternate Wastewater Treatment System Inspection and Maintenance Agreement between Property Owner and David Becker and the Borough of Carroll Valley as presented including the change to Section 8 by the Solicitor. Motion carried unanimously.

2004 Audit Report. The Audit Report had been circulated and consensus was to approve it as presented.

COMMITTEE APPOINTMENTS

There are vacancies on the Planning Commission and the Sewer and Water Authority.

UNFINISHED BUSINESS

There was no unfinished business

NEW BUSINESS

There was no new business.

ADJOURNMENT

The meeting was adjourned at 9:10 P.M.

ATTENDANCE REGISTER

The Attendance Register for this meeting is attached hereto, numbered as Page 7 and made a part of the Official Minutes.

______________________________

Barbara M. Hertz, Borough Secretary