BOROUGH OF CARROLL VALLEY
REGULAR BOROUGH COUNCIL MEETING
TUESDAY, JANUARY 11, 2005 – 7:00 P.M.
BOROUGH OFFICE
MINUTES

 

Council President Laura L. Scudder called the meeting to order at 7:00 P.M. She led the Pledge of Allegiance. The attendance was as follows:

BOROUGH COUNCIL MEMBERS	BOROUGH OFFICIALS, ETC
Present
Laura L. Scudder, President Roger W. Butt, Vice President Kristin S. Jones N. Kenneth Lundberg Raymond F. Rabenold Steven J. Semiatin	James R. Becraft, Mayor Richard L. Hileman, Acting Borough Mgr. Barbara M. Hertz, Borough Secretary Howard Rodriguez, CEO/LDC Thomas R. Campbell, Solicitor

 

 

 

 

 

CONSIDERATION OF MINUTES OF DECEMBER 14, 2004 REGULAR MEETING AND DECEMBER 20, 2004 SPECIAL MEETING

***R. Butt moved, K. Lundberg seconded, that Council approve the Minutes of the December 14, 2004 Regular Meeting as submitted. Motion carried unanimously.

***K. Lundberg moved, R. Butt seconded, that Council approve the Minutes of the December 20, 2004 Special Meeting as submitted. Motion carried with Mr. Semiatin abstaining since he was absent from the meeting.

OPEN TO THE PUBLIC

There was no one present who wished to address Council at this time.

ORDINANCES AND RESOLUTIONS

Proposed Ordinance #3-05 setting the compensation for the Borough Tax Collector for 2006-2009. Mr. Hileman presented the proposed ordinance, which had been reviewed by the Finance Committee. Mr. Wolf stated the Finance Committee recommends the compensation be set at the flat rate of $8,637 for each year during the four-year term for the elected tax collector. Mr. Hileman explained that the salary must be set by February 15 of the year prior to the new term and needs to be advertised for adoption.

***R. Butt moved, S. Semiatin seconded, that Council advertise their intent to consider and adopt proposed Ordinance #3-05 setting the compensation for the Borough Tax Collector for 2006-2009 as presented. Motion carried unanimously.

MAYOR’S REPORT – J. BECRAFT

2005 Municipal Election. Mayor Becraft stated the election would include a Mayor, three Council members and the Tax Collector. He noted the need for candidates to file a petition at the Adams County Courthouse and indicated the dates for filing and the primary election in May.

Adams County Office for Aging Senior Center. Mayor Becraft said the center is located at St. Mary’s Catholic Church, Monday through Friday, 10 AM to 2 PM. The grand opening is on January 10 at 10 AM. He announced that Bob Holmes is Chairman of the Board of Directors of the Center and Donna Smith is the Site Manager.

Adams County Boroughs Association Meeting. The Mayor had circulated information on the upcoming meeting on January 17. The program will be Regional Planning.

PLANNING COMMISSION REPORT – L. SCUDDER

Crest Subdivision Update. There was nothing to report on this matter.

Sprinkler Ordinance Update. Ms. Scudder said the PA Dept. of Labor and Industry conducted a hearing earlier in the day because of a challenge by the PA State Builders Association. Attorney Campbell briefed Council on the proceedings and said he felt it went better than expected and the Borough will prevail. Ms. Scudder thanked everyone. Solicitor Campbell said the witnesses did a good job.

Lot Donation R-40. Ms. Scudder said the Planning Commission reviewed the offer of Lot R-40 and recommends acceptance of the lot.

***K. Lundberg moved, R. Rabenold seconded, that Council deems it in the best interest of the Borough to accept the donation of Lot R-40. Motion carried unanimously.

PARKS, RECREATION AND MUNICIPAL SERVICES/ENVIRONMENTAL ADVISORY COMMITTEE REPORT – R. HOLMES

Carroll Valley Parks, Recreation and Open Space Plan. Mr. Semiatin asked Council to table this revised report until the next meeting since it was not received in time for detailed review. He was disappointed that a representative from the committee was not present to discuss the revision.

***S. Semiatin moved, R. Butt seconded, that Council table the Carroll Valley Parks, Recreation and Open Space Plan until the next meeting. Motion carried unanimously.

Mr. Butt added that the Community Relations Committee would review the Plan.

Bid Proposal for Snowplowing Contract. Ms. Scudder stated the advertisement for a snowplowing contract will allow the Borough to call in help if necessary.

***K. Lundberg moved, R. Butt seconded, that Council advertise for bid proposals for a snowplowing contract as presented. Motion carried unanimously.

STANDING COMMITTEE REPORTS

Public Safety Committee – T. Wolf, Chairman. Mr. Wolf commented that the committee met the night before and discussed the request to purchase Crime Stoppers signs to place in the Borough. After discussion by Council regarding the Crime Stoppers and Neighborhood Watch Programs, consensus was not to buy any signs at this time.

Temporary Speed Humps. Mr. Wolf reported that the committee discussed placing two temporary portable speed humps on roads for a test period. Ms. Jones suggested a location in K Section because of the children walking from school. The cost would be approximately $14,000. Consensus was to attempt to obtain grant funds for this project.

CVCA Community July 4th Celebration. Mr. Wolf said Ron Harris, President of CVCA, presented information on a proposed celebration, which includes fireworks. Mr. Harris is soliciting donations for the event. Copies of the outline will be provided to Council members. The budget for the event will depend on the money solicited. No further action was taken at this time.

Community Relations Committee – R. Butt, Chairman

Mr. Butt said the committee will be meeting soon and will need more concrete information on the sprinkler system, etc.

Ms. Scudder stated the standing committees should have mission statements written now that they are meeting regularly.

Finance Committee – T. Wolf, Chairman

Status of Financial Consultant for Act 537 Plan

Mr. Wolf reported that the committee met with the Act 537 Plan financial adviser. He had an excellent report on Option 2 which is what he had been instructed to do, however, he now will be preparing a report based on Option 1 also. The report will not be ready for the Sewer & Water Authority until January 24th. The Authority recommendation will be brought before the Planning Commission and the final recommendation presented to Council. Option 1 will expand the sewer plant to 250,000 gpd and Option 2 will be to construct a new plant with 375,000 gpd capacity which could be doubled later. Mr. Wolf said DEP requires that the plan must be to sewer the entire Borough. The Act 537 Plan to be adopted must be presented at a public hearing. The Finance Committee favors Option 2 said Mr. Wolf. Mr. Semiatin said once the decision is made the Grants Committee can look at applying for a grant.

Emergency and Municipal Services Tax.

Mr. Wolf said Mr. Hileman will be doing an analysis on the effect adoption of this new tax would have and present it to the Finance Committee in March.

Committee for Grants – S. Semiatin, Chairman

Mr. Semiatin said the Borough is still waiting for approval of the grant application submitted to DCNR. It may not be approved until March or May. There were two components which were land acquisition and development for public use. He contacted, Cindy Dunlap, DCNR. During conversation with her Mr. Semiatin became aware of the condemnation of property statement in the application and related this complexity. After discussion regarding taking land by eminent domain or getting an easement to put in a boat ramp, the following action was taken.

***S. Semiatin moved, R. Butt seconded, that the Borough extract the land acquisition part from the DCNR grant application in the amount of $63,000. Motion carried unanimously.

Mr. Semiatin said he would contact Ms. Dunlap regarding Council’s action.

Mr. Hileman summarized his discussion with Rep. Maitland regarding the DCED grant in the amount of $223,000. There is flexibility in the use of these grant funds said Mr. Hileman. In talking with Paul Sauers, it appears it will cost $20-25,000 to plan a new office building.

In order to determine the priority list for grant funds by May 1, a sub-committee was appointed by the Council President to include Rick Hileman, Steve Semiatin, Roger Butt and a representative from the PRMS Committee.

Committee for Negotiations with Ski Liberty – T. Wolf, Coordinator

Mr. Wolf reported on the meeting with Eric Flynn, Ski Liberty Manager. Mr. Flynn will draft a letter to present their proposals to assist the Borough with future joint projects.

Ms. Scudder reported on the formation of a Regional Joint Planning Committee. She will contact Richard Schmoyer, Adams County Planner.

Report of Search Committee for Borough Manager – L. Scudder

Ms. Scudder reported the committee has interviewed a lot of people. Council set up interview times for a candidate from the York area. There was discussion regarding another candidate. If necessary, Ms. Scudder will re-advertise the position in March.

Mr. Semiatin thanked Rick Hileman for being the interim Manager. Mr. Wolf asked Council not to rush because Mr. Hileman is very qualified.

CONSENT AGENDA

***K. Lundberg moved, R. Butt seconded, that Council accept the items on the Consent Agenda as submitted. Motion carried unanimously.

ADMINISTRATIVE BUSINESS – R. HILEMAN

Mr. Hileman had circulated a memo updating Council on the agenda items.

Status of Sprinkler Ordinance Challenge. This item was discussed earlier in the meeting.

Agreement with Solicitor. Mr. Campbell had prepared an agreement for services with the same conditions and hourly rate as 2004.

***R. Butt moved, K. Lundberg seconded, that Council approve the agreement as presented. Motion carried unanimously.

Update on Sewer Plan Construction. Mr. Hileman advised that the parts are being constructed for installation at the Sanders Road Pumping Station.

PennDOT RT 116 Bridge Construction Easement/ROW Authorization. Mr. Campbell reviewed the PennDOT proposals and will prepare a resolution to approve the easements to widen the road and 40 ft. bridge. He said one is a temporary construction easement and the other two are permanent easements.

***R. Butt moved, K. Lundberg seconded, that Council instruct the Solicitor to prepare and advertise a resolution regarding the PennDOT proposed easements. Motion carried unanimously.

HEAT Helicopter Zoning. A letter was prepared by Mr. Campbell regarding non-permitted use by HEAT of a helicopter landing area. Consensus was to have Mr. Campbell mail the letter.

DCED Grant Issue. This matter was discussed earlier in the meeting.

Regional EMA. Mr. Hileman said an outline was prepared for all the municipalities to review. If all are in favor, Mr. Campbell will prepare the agreement to form the regional EMA and it will be ready for final approval. The Public Safety Committee is in favor of this action.

Prioritization of Projects. Several items were discussed including the revision of the Borough Personnel Manual, Program to Inspect On-Site Septic Systems, and codification of the Ordinances. Consensus was to have Mr. Semiatin proceed with a grant search for codification. Ms. Scudder advised of a person who is willing to assist with the webpage.

COMMITTEE APPOINTMENTS
Mr. Hileman said that the Zoning Hearing Board has had the term expire of one of the members and the alternate member has agreed to be appointed.

***K. Lundberg moved, R. Butt seconded, that Lawrence Muschamp be appointed to serve on the Zoning Hearing Board for a three-year term. Motion carried unanimously.

There now is a vacancy of the alternate member on the Zoning Hearing Board, a vacancy on the Planning Commission and a vacancy on the Sewer & Water Authority.

UNFINISHED BUSINESS

There was none.

EXECUTIVE SESSION

***R. Butt moved, K. Lundberg seconded, that Council go into Executive Session at 8:40 PM to discuss personnel and legal matters. Motion carried unanimously.

There was a five-minute break.

OPEN SESSION

The meeting reopened at 9:25 PM. The Council President said personnel and legal matters were discussed during the Executive Session.

***R. Butt moved, S. Semiatin seconded, that Council authorize the Council President to send a letter of dismissal to Mike McDonald removing him from the Parks, Recreation and Municipal Services Committee. Motion carried unanimously.

ADJOURNMENT

The meeting was adjourned at 9:27 PM.

ATTENDANCE REGISTER

The Attendance Register is numbered as Page 7, attached hereto, and made a part of the Official Minutes.

______________________________

Barbara M. Hertz, Borough Secretary